Minutes – Town Council Meeting 24th November 2020
Minutes for a Meeting of the Burgh le Marsh Town Council
24th November 2020
Present: Chairman: Cllr N Cooper, Deputy Chairman: Cllr A Cooper, Cllr P Cooper, Cllr J Moss, Cllr Pat Phillips, Cllr S Blackburn, Cllr L Broomfield, Cllr M Greenhalgh, Cllr C Wright. Clerk: K. Stevenson
Public: No member of the public present. Cllr S Kirk of LCC and Cllr J Brookes of ELDC.
156.20 Receive apologies.
Apologies were received and noted from Cllr R Gandecha.
The Chairman welcomed all attended.
158.20 Report from representatives of our outside bodies.
Cllr S Kirk reported that LCC have received £835,000 from Government to support vulnerable families etc with £400,000 going to the Lincolnshire Food Partnership to support all food banks in the County. No person will go hungry. There is also additional support to food kitchens and LRF (Lincolnshire Resilience Forum). Cllr Kirk will email full details in his report.
Cllr J Brookes of ELDC reported on district numbers in relation to Covid 19 and the increase in virus transmission in the area.
LCC have successfully appointed a lollypop person for the school crossing.
159.20 Pursuant to the Localism Act 2011: Receive declarations of interest in accordance with the act.
160.30 Approve and adopt as minutes the notes from the remote meetings held as follows:
- Finance committee meeting held on 20th October 2020
- Town Council meeting held on 27th October 2020.
- Planning committee meeting held on 3rd November 2020.
It was Proposed and Resolved to adopt as minutes the notes from the meetings scheduled.
Cllr N Cooper will sign the minutes on behalf of the council when it is safe and practical to do so.
161.20 Consider and approve Payment Schedule and Financial Position for November 2020. Payments will be issued under the delegated emergency operation procedure. (see appendix 1)
Council noted the payment scheduled and approved payments to be issued.
Council noted the current financial position and ring balances.
162.20 Consider and note Clerks Report including completed and outstanding tasks. (See appendix 2).
Council noted tasks completed and outstanding.
163.20 Consider and vote on extending existing CCTV to cover the play area at Tinkers Green.
Council considered the proposal to install additional CCTV cameras in order the cover the play area and rear of the council building. After discussion it was Unanimously Resolved to add two additional CCTV to the current system. It was also resolved to allocate a budget of £700.00 to complete the works.
ACTION: The Clerk to arrange an installation of two CCTV cameras to the current CCTV system at a budget of £700.00
164.20Consider proposal from Cllr Greenhalgh regarding community support for children in relation to free school meals during school holidays. (see appendix 3).
As Cllr S Kirk of LCC Informed, this matter is now being supported and covered by Lincolnshire County Council. No further actions required.
165.20 Consider proposal from Cllr Greenhalgh regarding the community assets of the Football Field and Cricket Ground. (see appendix 4).
It was Proposed and Resolved for the council to undertake research into both community assets of cricket field and football field.
It was Proposed and Resolved to allocate a budget of £500.00 should any legal and professional advice be required.
It was Proposed and Resolved for Cllr M Greenhalgh, Cllr J Moss and the Clerk to form a working group and report back to Council at a future meeting.
166.20 Update and discussion regarding transfer of the Market Place and public convenience including refurbishment. (See appendix 5).
Council noted the report prepared by Cllr J Moss. Council agreed that the office refurbishment will need a lot of further planning and consideration.
This will be listed on a future agenda once transfer of the assets to the Town Council are complete.
167.20 Exclude press and public pursuant to the Public Bodies (Admission to Meetings) Act 1960due to the confidential nature of the following business to be discussed. (Due to this being a remote meeting any member of public attending will be placed in the meeting waiting room)
No public present.
168.20 Set dates for staff appraisals and delegate two councillors to complete each appraisal.
After discussion it was agreed to delegate completion of staff appraisals to the Personnel Committee who will then report back to the Council.
ACTION: The Clerk and personnel committee to arrange completion of staff appraisal reviews.
169.20 Receive and vote on recommendations from the Open Spaces Committee in relation to village maintenance.(see appendix 6)
After discussion and noting all recommendations the following proposals were made:
- It was Proposed, Seconded and Unanimously Resolved to appoint Glendale Ltd to complete all grass cutting and strimming detailed on the Parish Maps including Tinkers Green and Glebe Rise Cemetery.
- It was Proposed, Seconded and Unanimously Resolved to reduce the employment contract of the Handyman and adjust accordingly in line with works no longer required.
It was Resolved to delegate this matter to the Personnel Committee.
170.20 Receive and vote on recommendations from the Open Spaces Committee in relation Tinkers Green Play Area and future improvements required.(see appendix 7)
After discussion it was Proposed and Unanimously Resolved to delegate research of requirement to replace the remaining older play equipment and surface pads at Tinkers Green to the Open Spaces Committee.