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Minutes – Town Council meeting 27th April 2021

Minutes for a meeting of the Burgh le Marsh Town Council

27th April 2021 at 7.00 pm.

Remote Meeting

Present:  Chairman: Cllr Neil Cooper, Deputy Chairman; Cllr Andy Cooper, Cllr Pauline Cooper, Cllr J Moss, Cllr Sue Blackburn, Cllr Mike Greenhalgh, Cllr Ricky Gandecha, Cllr Pat Phillips.  Clerk: Kelly Stevenson

 Public: One member of the public present.

 294.21  Receive apologies

Apologies were received accepted from Cllr Lisa Broomfield and Cllr Colin Wright.

295.21 Chairman’s remarks.

Welcomed all attending.

296.21   Pursuant to the Localism Act 2011: Receive declarations of interest in accordance with the act.

 None received.

297.21  Approve and adopt as minutes the notes from the remote meetings held as follows:   Town Council Meeting 30th March 2021, Planning Committee Meeting 6th April 2021,   Extra Ordinary Town Council Meeting 20th April 2021.

 It was Resolved to approve and adopt as minutes the notes from the meetings scheduled.

 298.21  Consider and approve Payment Schedule and Financial Position for April 2021.  Payments will be issued under the delegated emergency operation procedure. (see appendix 1)

Council noted and Resolved the payments for April 2021.

Council noted the current financial balances.

Starting the new financial April 2021/2022, it was Resolved to transfer the following budget funds to earmarked funds:

1. £5,000.00 2021/2022 precept budget funds to earmarked funds:  Market Place Public Convenience running costs.

2. £1500.00 2021/2022 precept budget funds to earmarked funds: Market Place Office Refurbishment.

3. £100.00 2021/2022 precept budget funds to earmarked funds: War Memorial (cleaning)

It was Resolved to create and transfer funds to the following earmarked funds

1.Play Area / Equipment: £5000.00 2021/2022 precept funds to be earmarked.

2. Windmill / Donation Fund: £1000.00 2021/2022 precept funds to be earmarked

299.21 Vote on appointing an Internal Auditor for 2020/21  (see appendix 2)

Council noted the internal audit requirements and annual return deadlines.

After discussion,  it was Resolved to appoint the Clerk from Coningsby Town Council to complete the internal audit.

ACTION:  The Clerk to arrange completion of the internal audit for 2020/21.

 299.21a  Consider and note the Clerks Report including completed and outstanding tasks.  (See appendix 3)

 Council noted the report.

Attention was brought to additional correspondence received:

The Baptist Church requesting a community donation to support an Alzheimer’s support group.

After discussion the council Resolved to make a donation of £250.00 towards the group’s setup costs.

ACTION:  The Clerk to arrange £250.00 donation to the Baptists Church Alzheimer’s support group.

Council noted that it would be good practice to have a policy for issuing community grants.  It was Resolved to prepare a policy for adoption.

ACTION:  The clerk to prepare a grant policy and list on a future agenda for adoption.

299.21 b   Update on the Cricket Field, Station Road.

 Council noted the acknowledgment by Cricket Field Trustees to the council letter of 31st March 2021 and business vision.

The working group will now look to seek legal advice and report back to the full council.

 300.21  Update on the Bottle Bank, Common Lane.

The clerk confirmed a reply is awaited from ELDC regarding the council’s request for larger bins and regular collections or if the council can place bins on the site.  The outcome will be reported at the next council meeting.

301.31  Update on Summer Event and vote on transferring the civic budget amount to a  summer event budget. (see appendix 4) 

It was Resolved for Cllr Lisa Broomfield, Cllr Sue Blackburn, and the Clerk to have a working group meeting to set up a summer event at Tinkers Green and report back at the next full town council meeting.

It was Resolved to transfer the Civic Budget 2021/2022 of £700.00 to a Summer Event Budget for 2021/2022.

302.31  Consider and vote on purchasing additional picnic benches for the grass area behind the library building at Tinkers Green.

(see appendix 5)

After discussion it was Resolved to delegate purchase and installation of additional picnic benches at Tinkers Green with a budget of £3500.00 to the Open Spaces Committee.


303.21  Consider and vote on Council signs as follows (see appendix 6)

  1. Safety sign and contact details of the council for the small play area at The Causeway.
  2. Conservation area and contact details of the council for the picnic area, Bratoft Lane.

 Council noted the proposal for additional council signs.

It was Resolved to proceed to obtain quotations for both signs and report back to the full council at the next meeting.

 304.21  Correspondence schedule (see appendix 7)

 1. Resident letter regarding The Causeway Roads:

Council noted the complaint and Resolved to report the issue to LCC Highways.

  1. Email regarding grant funding.

This was noted by Council.

 305.21   Exclude press and public pursuant to the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the following business to be discussed. (Due to this being a remote meeting any member of the public attending will be placed in the meeting waiting room).                      

One member of the public left the meeting.

 306.31  Consider and vote on quotations received for treatment of the council building and painting of the public toilets and storage container (see appendix 8)

 The clerk confirmed two quotes have been received and the third is awaited.

It was Resolved to wait for the third quote to be received and review this at the next council meeting.

307.21  Update on requirements for Marsh Lane Football Field.

(see appendix 9)

 After discussion, it was Resolved to delegate this matter to the Working Group, Cllr Neil Cooper, Cllr Jim Moss and Cllr Mike Greenhalgh to prepare a letter to the Burgh Sports Association.

There being no further business the meeting closed at 8.30 pm


27 Apr 2021

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