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Minutes – Town Council Meeting – 28th September 2022

Minutes for a meeting of the Burgh le Marsh Town Council
Tuesday 28th September 2021 at 7.00 pm
Burgh le Marsh Council Building, Tinkers Green, Jacksons Lane, Burgh le Marsh

Public Session

1. The picnic in the park was a great success and it is nice to see plans for next year on the agenda.
2. Could the council look at having the railings on Cock Hill cleaned and repaired where necessary.

Present: Chairman: Cllr Neil Cooper, Deputy Chairman: Cllr J Moss
Cllr Chris Sanderson, Cllr Sue Blackburn, Cllr Mike Greenhalgh,
Cllr Pauline Cooper, Cllr Andy Cooper.
Clerk: Kelly Stevenson

Public: Two members of public present.

187.21 Receive apologies.

Apologies were received and accepted from Cllr Lisa Broomfield, Cllr Ricky Gandecha, Cllr
Colin Wright, Cllr Paul Rawlinson, Cllr Pat Phillips.

188.21 Chairman’s remarks.

The Chairman welcomed all attending.

189.21 Report from representatives of our outside bodies.

Cllr Sue Blackburn of Lincolnshire County Council gave a verbal report, including details of traffic forums, improving the cycle path between Burgh and Skegness, focus on improving health and wellbeing, and looking at improvements to bus services. There is a new app for reporting on Fix My Street.
The Clerk enquired for updates relating to Burgh Le Marsh on High Street and extending the bus stop. Cllr Blackburn confirmed she would chase this matter with Highways.

Apologies from Cllr J Brookes of ELDC.

190.21 Pursuant to the Localism Act 2011: Receive declarations of interest in accordance with
the act.

None

191.21 Approve and adopt as minutes the notes from the meetings held as follows:

1. Town Council Meeting 27th July 2021
2. Open Spaces Committee Meeting 10th August 2021
3. Planning Committee Meeting 7th September 2021

It was Resolved to adopt as minutes the notes from the meetings scheduled.

192.21 Consider financial matters:

1. Approve August 2021 payments, as delegated to the Clerk and Chairman.

Payments issued in August 2021 we noted and approved by Council.

2. Approve payment schedule for September 2021.

It was Resolved to issue the payments scheduled for September 2021.

3. Note the financial position and ringfenced sums for September 2021

Reserve and earmarked were noted and approved by Council.

4. Note external auditor’s report for 2020/2021.
(See appendix 1)

The external auditor’s report was noted and approved by council.

193.21 Consider and note Clerk’s report.
(See appendix 2)

Council noted the report.

Specifically noting the update on the Cricket ground: A Barrister’s conference was held with Cllr Neil Cooper, Cllr Mike Greenhalgh and Cllr Jim Moss on 1st September 2021. The Barrister is preparing a letter to the Trustees of Cricket Field to outline the council’s position regarding historical documents and the right to purchase the land at market value.
Council will be updated once correspondence is received.

194.21 Update on Glebe Rise Cemetery and consider working with the Church for
administration and the running of the cemetery.
(see appendix 3)

After discussion on requirements of the Cemetery it was Resolved to work with the Church on running the cemetery administration.

In relation to maintenance that remains outstanding, it was Resolved for Cllr Neil Cooper to obtain quotations for widening the footpath and report back at the next meeting.
The Clerk to obtain quotations for grounds works of the grass bank and weeded area of access and report at the next meeting.

ACTION: The clerk to write to the Church and confirm the Council resolution.
Cllr Neil Cooper to obtain quotations for widening the footpath.
The Clerk to seek quotations for groundwork/clearing.

195.21 Update on the Asset Transfer of the public toilets and Market Place.

The Clerk informed Council that enquiries have been raised with ELDC by the Council’s Solicitor regarding the transfer, revenue grants and use of the office space above the toilets. The outcome is still awaited.

196.21 Receive and vote on quotations for Christmas lighting for December 2021 (see
appendix 4)

Council noted the quotations received for Christmas Lighting at the Market Place and along Hight Street.

After discussion, it was Resolved to proceed with lighting at Market Place and High Street at the total cost of £11,330.00.
The lighting display is to include:
16ft Christmas Tree at the Market Place with 1500 colour lighted.
Lighting to three deciduous trees at the Market Place. (These lights to remain all year round).
Scroll lighting features to two-column lights in the Market Place
Scroll lighting features eleven street lighting columns on High Street, numbered LCC18-30, excluding column no24 as this is at the Market Place.

Council noted correspondence from the Windmill regarding Christmas Trees and their Christmas Event.

After discussion, it was Resolved to supply the Windmill with Christmas Trees as follows:

1 x 12ft Christmas for the Windmill,
1 x 12 ft Christmas tree for High Street / Skegness Rd.
2 x 6ft Christmas trees for Dobson Court

It was further Resolved to donate £250.00 to Windmill Christmas Event, should this take place, for providing presents.

ACTION: The Clerk to confirm the order for Christmas lighting.
The clerk to advise the Windmill Committee of the council’s resolutions.

197.21 Consider events for 2022: (see appendix 5)

1. Platinum Jubilee Weekend: extended bank holiday weekend from Thursday 2nd June 2022 to Sunday 5th June 2022.
2. Town Council summer event: Picnic in the Park August 2022.

It was Resolved Cllr Neil Cooper, Cllr Jim Moss and Cllr Sue Blackburn and the Clerk form a working group to plan both events and report back to the Town Council with proposed plans and budgets required.

ACTION: The Clerk to arrange a working group meeting for event planning.

Two members of the public left the meeting.

198.21 Receive recommendations from the Open Spaces Committee (see appendix 6)

Council noted the recommendations and proposals from the Open Spaces Committee.

After discussion, it was Resolved for the Open Spaces Committee to continue working on their proposal for a Skate Park with community consultations and pursuing grant funding opportunities.

It was Resolved the purchase three additional picnic benches for Tinker Green. It was agreed to add this cost to the 2022/2023 budget and complete this purchase at the start of the new financial year in April 2022 when consideration will be given to slab/concrete bases for each bench.

ACTION: The clerk to add the cost of three picnic benches to the 2022/23 budget. The Clerk to list on a future agenda the requirements a secure base for each picnic bench.

199.21 Review of waste collections at the Bottle Bank, Common Lane. (see appendix 7)

Council again noted concerns of large amounts of waste at the Bottle Bank.

The Clerk confirmed contractors are completing fortnightly collections, free of charge, where possible. It has been reported that the large amounts are possibly due to commercial waste.

After discussion, it was Resolved to write to all businesses in Burgh le Marsh to advise the Bottle Bank, Common Lane is for residential waste only. Cllr Neil Cooper will draft a letter and forward to the Clerk.

It was further Resolved to issue a strong social media post regarding this matter. Cllr J Moss to draft this and forward to the Clerk.

It was Resolved to obtain quotations for a large sign at the site. Cllr J Moss to arrange a quotation.

This matter will be reviewed at the next Council Meeting.

ACTIONS: Cllr N Cooer to draft a letter for all businesses in Burgh le Marsh regarding commercial waste at the residential waste bottle bank.
Cllr Jim Moss to draft a social media post.
Cllr Jim Moss to obtain quotations for signs at the Bottle Bank.
The clerk to list on the next council agenda for review.

200.21 Correspondence Schedule
(See appendix 8)
1. Letter and documents from Cadent: June – September 2021.
Council are asked to sign the form of consent for the gas pipework that has been updated at Tinkers Green.
Council noted the form of consent and do not agree to the wording on section 1 (d) iv regarding liability if at any point in the future work is required to move the supply pipe on Tinkers Green land.
The Clerk write back to Cadent and ask for this to be re-worded and clarified.

2. Rospa Reports August 2021.
Council noted the ROSPA reports. It is prosed to delegate this to the Open Spaces Committee for review and to put forward any repair recommendations.

3. Letter from Hodgkinson’s – 13th August 2021 & email update regarding the picnic ground.
Noted by Council.
The Clerk to list on a future agenda when the Statutory Declaration is received.

4. Resident letter (September 2021) Parking Ingoldmells Rd.
Noted by Council.

5. Resident Complaint – July – September: Tinkers Green Access (see clerks report)
Noted by Council.
The Clerk has contracted Lloyds Bank regarding viewing the Deeds.
The Clerk to list access at Tinkers Green on the next Council agenda.

6. Correspondence regarding Speed Watch.
Noted by Council.
A request for volunteers has been posted on the Council’s social media page.
The Clerk has discussed speeding traffic along Station Road with the PCSO.
The Clerk to write back to the resident to advise of the above.

201.21 Exclude press and public pursuant to the Public Bodies (Admission to Meetings) Act
1960 due to the confidential nature of the following business to be discussed.

No members of the public present

202.21 Receive details of councillor’s administration requirements: (See appendix 9)

Councillor email addresses have been generated. The Clerk to email full details to councillors and offer support of administrative set up as required.

There being no further business the meeting closed at 9.25pm

Date

28 Sep 2021
Expired!

Time

7:00 pm

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