Minutes-Town Council Meeting 30th March 2021
Minutes for a meeting of the Burgh le Marsh Town Council
30th March 20201
Present: Chairman: Cllr Neil Cooper, Deputy Chairman: Cllr Andy Cooper, Cllr Pauline Cooper, Cllr Jim Moss, Cllr Lisa Broomfield, Cllr Mike Greenhalgh, Cllr Pat Phillips, Cllr S Blackburn. Clerk: Kelly Stevenson
Public: 2 members of the public.
271.21 Receive apologies
Apologies were received and accepted from Cllr Colin Wright and Cllr Ricky Gandecha.
272.21 Chairman’s remarks.
Welcomed all attending.
273.21 Report from representatives of our outside bodies.
Cllr S Kirk for LCC and Cllr J Brookes sent their apologies for the meeting.
No other reports.
274.21 Pursuant to the Localism Act 2011: Receive declarations of interest in accordance with the act.
275.21 Approve and adopt as minutes the notes from the remote meetings held as follows: Town Council Meeting 23rd February 2021.
It was Resolved to adopt as minutes the notes from the meeting held on 23rd February 2021.
276.21 Consider and approve Payment Schedule and Financial Position for March 2021. Payments will be issued under the delegated emergency operation procedure. (see appendix 1)
Council noted and Resolved to issue the payments scheduled.
Council noted the current financial position and reserve balances.
277.21 Consider and note Clerks Report including completed and outstanding tasks. (See appendix 2)
Council noted the report and tasks.
Council noted additional correspondence received from a resident regarding parking on Church Street, Burgh le Marsh.
Cllr Broomfield declared an interest being Manager of the Children’s Centre next to Church Street which is referred to in the correspondence. However, did suggest that the matter raised should be referred to the community complex committee who could explain the situation in relation to the parking spaces on Church Street.
All Resolved for Cllr Broomfield to refer this matter to the Community Complex Committee.
278.21 Vote to hold an extra ordinary meeting of the Town Council on Tuesday 20th April 2021 in relation to cemetery administration policies and procedures.
It was Resolved to hold an Extra Ordinary Meeting of the Town Council on Tuesday 20th April 2021 to discuss Glebe Rise Cemetery.
279.21 Consider and vote on correspondence to Cricket Ground Trustees and Councils Business Vision. (see appendix 3)
Council noted both the proposed letter to Trustees of the Cricket Field and the Business Vision document.
The council recognises the financial implications in maintaining the Cricket Field. In the short-term, the upkeep of the field would be met out council funds and in the long-term user of the field.
It was Resolved by all to approve the Council Business Vision.
It was Resolved by all to approve and send the letter to Trustees together with a copy of the Council’s Business Vision.
It was also Resolved a copy of Trustee letter and Business Vision Statement be issued to Wilsons Estate Agents selling agents of the community asset.
It was Resolved to display both documents on the Council website to re-assure the community the council are taking pro-active steps to preserve the community asset and encourage and support bringing cricket back to the Town.
ACTION: The Clerk to send the letter and business vision statement to each Trustee and Wilson’s Estate Agents.
ACTION: Display both documents on the Council website.
Both the Cricket Field, Station Road and Football Field, Marsh Lane were both purchased with grants funding funds from the Town Council. As part of the agreement of the Town Councils’ grant funds to assist with both purchases, the Council has the right to appoint two trustees to the management committee of each field.
After discussion, it was Proposed and Resolved to appoint Cllr Mike Greenhalgh and Cllr Jim Moss as council representatives to both committees.
It was Resolved to write to both field management committees and inform them.
ACTION: Cricket Field. Confirm Cllr Mike Greenhalgh and Cllr Jim Moss are the council appointed representatives to work with the Management Committee.
ACTION: Football Field. Write to the chairman of the Management Committee confirming Cllr Mike Greenhalgh and Cllr Jim Moss are Council appointed representatives.
280.21 Update on the Picnic Ground, Bratoft Lane as follows
(see appendix 4)
- Requirements for land registry.
The Clerk confirmed that location maps and photographs from an opening event in 1988 have been sent to Hodgkinsons Solicitors for initial advice on registering the land. The outcome will be reported at a future council meeting.
- Requirements fencing repairs.
Council noted that there are some sections of fencing requiring repair. After discussion, it was Resolved to complete the fencing repair required. The Clerk and Cllr A Cooper will source materials and Cllr Andy Cooper to complete the repair.
ACTION: Cllr A Cooper to assist with obtaining fencing materials and complete the repair as required.
281.21 Consider joining the Great British Spring Clean from 28th May 2021 – 13th June 2021 (see appendix 5)
- Vote on taking part in the national scheme.
After discussion, it was Resolved to join the Great British Spring Clean.
- Agree dates for community litter picks and advertise for community involvement.
After discussion it was agreed to hold litter picks on, Saturday 29th May, Saturday 5th June and Saturday 12th June 2021.
It was Resolved to promote the event on the Council Website and Facebook page and request community volunteers to assist with the litter picks on the dates agreed.
ACTION; The Clerk to register the council’s participation in the event.
ACTION: The Clerk to promote the event and seek community volunteers for the little pick dates.
- As part of this scheme consider placing a community recycling skip at Tinkers Green.
It was Resolved to place a skip at Tinkers Green during the Great British Spring Clean for community recycling and waste. It is suggested to place a skip on the last week of the event from approx. 5th June onwards. This is to be promoted on the council website and Facebook page closer to the event start.
ACTION: The Clerk to arrange a recycling skip at Tinker Green from approx. 5th June 2021 for 1 week.
ACTION: The clerk to promote on the Council Website and Faceb book page closer to the event i.e 2 weeks prior.
282.2Consider council events as follows (see appendix 6).
- Late summer 2021 event at Tinkers Greens.
It has been proposed to hold an outdoor community event at Tinkers Greens in late summer of this year.
After discussion, it was Resolved to hold an event towards the end of the summer when hopefully there are fewer impacting restrictions in relation to the Covid 19 pandemic.
It was then Proposed and Resolved for The Clerk, Cllr Lisa Broomfield and a community volunteer form a working group to plan event proposals and report back to the Council.
As this event could be the first community event since the Covid 19 pandemic it was Proposed that community awards and Burgh in Bloom prizes be awarded.
It was Proposed and Resolved to honour former Burgh le Marsh Councillor, Barbara Waite, with a recognition award for her work and support to the Burgh Community.
It was Proposed and Resolved to hold Burgh in Bloom this year to acknowledge the resident’s efforts to their gardens and hanging baskets. The Mayor of Burgh and guest will judge the event on a date to be agreed.
It was Proposed and Resolved to contact the Wainfleet Council to see if their Mayor would attend as guest judge.
ACTION: The Clerk, Cllr Lisa Broomfield and Volunteer to arrange a working group meeting to organise a later summer 2021 event and report back to council.
The event is to include a time for presenting community awards and Burgh in Bloom awards.
ACTION: Once an event date is agreed, The Clerk to invite previous Burgh Councillor, Barbara Waite, to the event to receive a recognition award.
ACTION: The Clerk to contact Wainfleet Parish Council to make enquiries for their Mayor to Judge the Burgh in Bloom event.
The Clerk to report back at the next council meeting.
2. Christmas event / decorations.
After discussion, it was Proposed and Resolved for The Clerk and Cllr Sue Blackburn to research and obtain ideas and quotes for Christmas lighting and report back to Council.
ACTION: The Clerk and Cllr Sue Blackburn to research ideas and quotes for Christmas lighting and report back to Council.
283.21 Consider and vote on maintenance requirements for the Council Building, Tinkers Green (see appendix 7).
After discussion, it was Resolved to obtain quotations for treatment of the council and library building cladding.
It was Proposed that whilst the council building is being treated it could be an opportunity to paint the public toilet unit and storage contact in slate gray to match the trim of the council building.
After discussion, it was Resolved that whilst obtaining quotations for the building treatment to also obtaining quotations for painting bother the public toilet and storage container.
ACTION: The Clerk to obtain quotations for treatment of the Council and Library Building cladding and painting of the Public Toilet and Storage Container. List on a future agenda once quotations are received.
284.21 Consider making a request to ELDC for larger recycling units at the Bottle Bank, Common Lane (see appendix 8)
Council note the bottle bank is currently over stacked with bottles and bags of bottles. The current bins at the location are not fit for purpose.
After discussion, it was Resolved to contact ELDC to ask for booking of regular collections and enquire if larger bins can be installed.
It was also Resolved to enquire if the council can intervene and have a recycling company place bins on the site.
ACTION: The clerk to contact ELDC regarding regular collections of the bottle bank, installing large bins, or can the Council intervene have a recycling company place bins on the site.
There being no further business the meeting closed at 8.20 pm.